Procurement Manager

CABVI is seeking a Procurement Manager to oversee the agency’s procurement policy and processes. Developing sourcing strategies and initiatives while evaluating procurement spends and vendor selection. Works across all agency departments to develop best practices in product and service procurement

 

KEY JOB ELEMENTS

• Responsible for sourcing agency product and service needs outside of Central Industries to include but not limited to all types of services (accounting, maintenance agreements, service contracts) and technical equipment (specialized eye examinations equipment information technology equipment, vehicles, etc.) . Will develop request for quotations and complete quotation analysis evaluating vendor’s capabilities, such as: quality, cost, payment terms and product availability among other factors. while building strong relationships with suppliers Will generate purchase orders, get appreciate signatures, submit purchase orders to vendors, and ensure completion of service and/or delivery of goods.
• Work with Accounts Payable to resolve over/short, incorrect or damaged incoming shipments of goods, services, furniture and equipment. Ensure proper accounting of transactions in the general ledger.
• Select general ledger code for all items purchased, choosing a fixed asset account or the appropriate expense.
• Work closely with all agency departments including Central Industries, Rehabilitation, and Base Supply Center Stores to develop effective purchasing procedures, including accurate set up of inventory items and noninventory purchases, training on receiving and returns. Help develop reorder metrics and better buying practices. Educate and facilitate more Base Supply purchasing to established accounts instead of credit card and research bulk buying.
• Assist Sr. Accountants with purchasing discrepancies, old orders, outstanding received not invoiced items and reconciliation of the receiving accrual general ledger account. Ensure all receipts of all material is accurate, timely and completed in the system.
• Oversee agency office supply needs through the ClickOn portal. Approving requestor spends and item selection, encouraging the procurement of Skillcraft items.
• Develop a new system for consumable supplies such as corrugated, shrink wrap, pallet wrap and packaging materials as well as other office supplies.
• Represent CABVI as an important Social Enterprise partner in supply management, including developing request for information, request for proposals, delivery arrangements, quality negotiations and forming policy with suppliers. Maintain all records and reporting required to achieve compliance with CABVl’s ISO Policy.
• Oversee vendor relationships including setting up new vendors by completing all credit applications and gather vendor information in vendor set up form. Complete annual audits of vendors working with Quality Control and various departments associated with any Supplier Corrective Action Request (SCAR) and vendors selected for annual review regardless of SCAR status.
• Work closely with all departments of CABVI to ensure an efficient purchasing process, which provides timely, quality goods and services that meet or surpasses the expectations of the requester, with attention to costs savings and in compliance with CABVl’s Purchasing Policies and Procedures.
• Attend industry procurement lectures, trainings, and classes to continually search for new suppliers and better processes.
• Provide cost analysis of any department, service, or commodity to determine viability, value and profitability, suggest alternatives that decrease expenditures or produce more revenue.
• Assist in training procurement staff and development of cross functional team members through mentoring, coaching, periodic trainings and providing ongoing feedback. Strive for continuous improvement. Keep policies and procedures documented and up to date.
• Assist Product Mangers in continued development supplier metric reporting system to utilizing operating system driven data – i.e. on time delivery, costs, fill rate, etc. Be aware of current market conditions for the supplies purchased.
• Adapt to change and completes all other duties as assigned my supervisor.
• Consistently achieves annual performance objectives.

 

COMMUNICATION SKILLS

Must be able to get along well and build relationships with a variety of personality types in a variety of positions. Must be skillful in presenting information and responding to questions from a wide variety of constituencies. Must write effective objectives, proposals, plans, reports and general correspondence. Must have excellent listening skills and the ability to clearly articulate in all situations.

COMPUTER/TECHNICAL SKILLS

Computer competency is required. Must be knowledgeable regarding databases and spreadsheets and have excellent mathematical skills and ability to interpret specifications. Must understand procurement laws and regulations. Must be willing to learn new technology.

PHYSICAL DEMANDS

Regularly required to stand and walk. Regularly required to sit for periods of time at computer terminal. Occasionally required to reach with hands and arms; stoop; kneel or crawl. Vision abilities include close vision, color vision and ability to adjust focus. Frequently required to speak and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the key job elements.

WORK ENVIRONMENT

In house position with minimal travel.  Noise level is moderate to high.

EDUCATION and/or EXPERIENCE

B.A. degree with five years’ experience or equivalent combination of education and at least ten years of experience in supply chain management, logistics or business administration.

RATE OF PAY: $ 29.60/hour

CABVI is an Equal Employment Opportunity employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data or any other legally protected status.