Accounts Payable Specialist – Utica, NY
CABVI is seeking an Accounts Payable Specialist to Process and maintain Agency accounts payables using computerized system (Macola).
KEY JOB ELEMENTS
· Receive, assemble, and maintain invoices/check requests and support in appropriate files. Review pertinent information on them for accuracy and follow-up with appropriate staff as needed.
· Verify and ensure appropriate signatures for approval are collected on all invoices as needed.
· Record vendor codes and GL account numbers on invoices/check requests and provide to Accounts Payable Lead for review, as needed.
· Give invoices that are ready to be entered to the Accounts Payable Clerk or enter them in the software as needed.
· Process weekly AP check run at least once a month, per rotation. Provide backup for process when needed.
· During check run, upload file with list of printed checks to bank website timely and accurately.
· Compile, review and submit ACH payments to the bank on their website and contact the bank with ACH totals.
· Timely review and approve or reject all payments submitted to the bank via Positive Pay.
· Enter payments into software after being submitted to the bank timely and accurately.
· Maintain copies of payment information in appropriate files.
· Ensure POs get closed/canceled following payment.
· Scan invoices related to certain accounts to additional folder for accounting. Ensure all invoices needed are saved appropriately.
· Set up new vendors and update vendor information as necessary.
· Update and maintain spreadsheets requiring vendor related information and create spreadsheets when necessary.
· Review vendor statements and address all outstanding items timely and accurately.
· Provide coverage for other business office staff, as needed.
· Complete A/P month end processing.
· Complete other duties as assigned and adapt to change.
· Consistently achieve annual performance objectives.
COMMUNICATION SKILLS
Must have excellent listening skills and ability to effectively respond to a variety of vendor requirements. Must have ability to effectively communicate and obtain information from staff.
COMPUTER/TECHNICAL SKILLS
Must have good mathematical skills. Must have good adding machine, typing and data entry skills. Must have excellent computer skills with an emphasis on Excel and database usage. Must be willing to learn new technology.
PHYSICAL DEMANDS
90% of job requires sitting and performing clerical duties. Occasionally required to stand, walk and hear. Occasionally required to reach with hands and arms, and stoop or kneel. Reasonable accommodations may be made to enable individuals with disabilities to perform the key job elements.
WORK ENVIRONMENT
In-house Position. Noise level is moderate.
EDUCATION and/or EXPERIENCE
Associate degree in accounting or related field required. Minimum of three years’ accounts payable experience required.
CABVI is an Equal Employment Opportunity employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data or any other legally protected status.
If you are interested in this position, or if you would like this posting in an alternate format, please contact Human Resources.